Office Management Secretary

Main Duties and Responsibilities: Types documents and undertakes normal secretarial duties; Handles internal and external incoming mails marked for the personal attention of the Managing Editor, files and distributes them ensuring proper maintenance and confidentiality; Follows up outstanding correspondences and or replies; Keeps record of files for action by the Managing Editor; Organizes and facilitates meetings of the Managing Editor as well as management meetings; Responds to routine questions on the telephone, takes messages and forwards them to intended recipients; Manages the office arrangement and cleanliness to ensure a favorable working environment; Provides administrative logistics and secretarial support to senior officers Drafts routine correspondence, such as acknowledgements, on his/ her own initiative without supervision; Keeps in safe custody all documents in the office; Develops individual objectives/targets and performance standards as part of the individual performance agreement in consultation with the immediate superior; and Performs any other duties as may be assigned by the immediate supervisor Personal Attributes: Self-motivated Innovativeness Ability to achieve goals Ability to work in a team Result-oriented Role model Integrity and professional ethics.

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